The Meaford Chamber of Commerce 
WEBSITE PRIVACY POLICY 

Providing Visitors with Anonymous Access 

You can access our Meaford Chamber of Commerce website home page and browse our site without disclosing your personal data.  

The Services & Links of Our Website 

The Meaford Chamber of Commerce website includes links to third party Web service providers, our host, and many other external links to sites that our users might find helpful and informative. Users are asked to check the Privacy Policy of any website they wish to visit outside of the Meaford Chamber of Commerce site. We do not accept any responsibility for other sites. 

Automatic Collection of Information 

The Meaford Chamber of Commerce website does not automatically log personal data. We do not use cookies to store personal data nor do we link non-personal information stored in cookies with personal data about specific individuals. We do use application cookies which allow us to recognize your User ID and security level as you navigate the website. Some parts of the Meaford Chamber of Commerce website will not function properly if cookies are disabled. 

Data Collection & Purpose Specification 

If you order your Meaford of Commerce online, Meaford of Commerce will collect information including your name, shipping address, telephone number, and email address for the purposes of processing your order. Meaford Chamber of Commerce does not collect or maintain any credit card information on our site. Credit card information is collected by Business Name’s payment partner, PayPal, for the purpose of paying for your online order. We do not collect information about our visitors from other sources, such as public records or bodies, or from private organizations. If we wish to use your personal data for a new purpose, we will offer you the means to consent to this new purpose via email or written communication. 

Disclosure & Visitor Choice 

Meaford Chamber of Commerce does not disclose your personal data to other organizations. 

Confidentiality & Security 

The Meaford Chamber of Commerce website has implemented security policies, rules and technical measures to protect the personal data that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification, and from unlawful destruction or accidental loss. All employees and data processors who have access to and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors’ personal data. The Meaford Chamber of Commerce website ensures that your personal data, will not be disclosed to government institutions and authorities except if required by law or other regulation. 

Access to the Personal Data We May Hold About You 

Customers of Meaford Chamber of Commerce can inquire, by sending an email to admin@meafordchamber.ca, whether we are keeping personal data about you. Upon request, we will provide you with a readable copy of the personal data that we keep about you, although we may first require proof of your identity. The Meaford Chamber of Commerce website will provide the information without any charge. We allow you to challenge the data that we hold about you and, where appropriate, you may have the data erased, rectified, amended or completed. The Meaford Chamber of Commerce website does not reserve the right to refuse to provide you with a copy of your personal data, provided such data is in our possession. 

Privacy Compliance 

The Meaford Chamber of Commerce privacy policy is compliant with the Personal Information Protection and Electronic Documents Act, Canada. In order to demonstrate that our privacy policy accords with the above privacy instrument, we are voluntarily committed to a self-assessment procedure.

Privacy Support 

If you have an inquiry or concern about the Meaford Chamber of Commerce privacy policy, please contact us at admin@meafordchamber.ca or by using the information supplied on the Contact page of our web site. 

 

The Meaford Chamber of Commerce
PERSONAL INFORMATION PROTECTION POLICY 

The Meaford Chamber of Commerce is committed to safeguarding the personal information entrusted to us by our members, partners, employees, volunteers, and the public (referred as person or persons in this policy). We manage your personal information in accordance with the federal Personal Information Protection Act and Electronic Documents Act and other applicable laws. This policy outlines the principles and practices we follow in protecting your personal information. 

This policy applies to the Meaford Chamber of Commerce and to any person providing services on our behalf. A copy of this policy is provided to any person on request.

What is personal information? 

Personal information means information about an identifiable individual. This includes a person’s name, home address and phone number, age, sex, marital or family status, an identifying number, financial information, educational history, etc.

What personal information do we collect? 

We collect only the personal information that we need for the purposes of fulfilling the role and mandate of the Meaford Chamber of Commerce, including personal information needed to: 

-Deliver requested products and services
-Seeking sponsorships
-Engaging partners
-Recruitment and training of Board members and staff 

We normally collect personal information directly. We may collect your information from other persons with your consent or as authorized by law. We inform our members, partners, and the public before or at the time of collecting personal information, of the purposes for which we are collecting the information. The only time we don’t provide this notification is if information is given for an obvious purpose (for example, producing a credit card to pay a membership fee when the information will be used only to process the payment).

Consent 

We ask for consent to collect, use, or disclose personal information, except in specific circumstances where collection, use or disclosure without consent is authorized or required by law. We may assume your consent in cases where you volunteer information for an obvious purpose.  

We assume your consent to continue to use and, where applicable, disclose personal information that we have already collected, for the purpose for which the information was collected. 

We ask for your express consent for some purposes. Where express consent is needed, we will normally ask a person to provide their consent orally (in person, by telephone), or in writing (i.e. by signing a consent form). 

In cases that do not involve sensitive personal information, we may rely on “opt-out” consent. For example, we may disclose your business contact information to other organizations that we believe may be of interest to you, unless you request that we do not disclose your information. You can do this by checking the appropriate box on the relevant document or by emailing admin@meafordchamber.ca. 

Withdrawal of consent to the use and disclosure of personal information may be done at any time unless the personal information is necessary for us to fulfil our legal obligations. We will respect your decision. 

We may collect, use, or disclose a person’s personal information without consent only as authorized by law. For example, we may not request consent when the collection, use or disclosure is to determine suitability for an honour or award, or in an emergency that threatens life, health, or safety.

How do we use and disclose personal information? 

We use and disclose personal information only for the purpose for which the information was collected, except as authorized by law.  

If we wish to use or disclose your personal information for any new business purpose, we will ask for your consent. We may not seek consent if the law allows this (e.g., the law allows organizations to use personal information without consent for the purpose of collecting a debt).

What is personal information? 

Personal information is information about an employee, volunteer, member, or member of the public which is collected, used, or disclosed solely for the purposes of establishing, managing, or terminating an employment relationship, a member benefit or business relationship. Personal employee information may, in some circumstances, include a Social Insurance Number, a performance review, etc.  

We can collect, use, and disclose your personal information without your consent only for the purposes of establishing, managing, or ending the employment or member relationship. We will provide current employees and members with prior notice about what information we collect, use, or disclose and our purpose for doing so. 

What personal information do we collect, use, and disclose? 

We collect, use, and disclose personal information to meet the following purposes: 

• Determining eligibility for employment or volunteer work, including verifying qualifications and references 
• Establishing training and development requirements 
• Enable the delivery of member or community benefits 
• Assessing performance and managing performance issues if they arise 
• Complying with requirements of funding bodies (e.g., lottery grants) 
• Communication 

We only collect, use, and disclose the amount and type of personal information that is reasonable to meet the above purposes. The following is a list of personal information that we may collect, use, and disclose to meet those purposes. 

• Contact information such as your name, home address, telephone number 
• Employment or volunteer information such as your resume (including educational background, work history and references), reference information and interview notes, letters of offer and acceptance of employment, policy acknowledgement forms, background verification information, workplace performance evaluations, emergency contacts, etc. 
• Other personal information required for the purposes of our employment or member relationship 

We will inform our employees, volunteers, and members of any new purpose for which we will collect, use, or disclose personal employee information, or we will obtain your consent, before or at the time the information is collected. 

We will obtain your consent to collect, use and disclose your personal information for purposes unrelated to the employment or member relationship. 

What information do we provide for employment/volunteer references?  

In some cases, after your employment or volunteer relationship with us ends, we will be contacted by other organizations and asked to provide a reference for you.  It is our policy not to disclose personal information about our employees and volunteers to other organizations who request references without consent. The personal information we normally provide in a reference includes: 

• Confirmation that an individual was an employee or volunteer, including the position, and date range of the employment or volunteering 
• General information about an individual’s job duties and information about the employee or volunteer’s ability to perform job duties and success in the employment or volunteer relationship 
• Secondary School Student Volunteer Hours (School only)
  

How do we safeguard personal information?  

We make every reasonable effort to ensure that personal information is accurate and complete. We rely on individuals to notify us if there is a change to their personal information that may affect their relationship with our organization. If you are aware of an error in our information about you, please let us know and we will correct it on request wherever possible. In some cases, we may ask for a written request for correction.

We protect personal information in a manner appropriate for the sensitivity of the information. We make every reasonable effort to prevent any loss, misuse, disclosure, or modification of personal information, as well as any unauthorized access to personal information. 

We use appropriate security measures when destroying personal information, including shredding paper records, and permanently deleting electronic records. 

We retain personal information only as long as is reasonable to fulfil the purposes for which the information was collected or for legal or business purposes.

Access to records containing personal information 

Individuals have a right to access their own personal information in a record that is in the custody or under the control of Meaford Chamber of Commerce, subject to some exceptions. For example, organizations are required under the Personal Information Protection Act to refuse to provide access to information that would reveal personal information about another individual.  

 If we refuse a request in whole or in part, we will provide the reasons for the refusal. In some cases where exceptions to access apply, we may withhold that information and provide you with the remainder of the record. 

 You may make a request for access to your personal information by writing to Meaford Chamber of Commerce. You must provide sufficient information in your request to allow us to identify the information you are seeking. 

 You may also request information about our use of your personal information and any disclosure of that information to persons outside our organization. In addition, you may request a correction of an error or omission in your personal information. 

We will respond to your request within 45 calendar days unless an extension is granted. We may charge a reasonable fee to provide information, but not to make a correction. We do not charge fees when the request is for personal employee information. We will advise you of any fees that may apply before beginning to process your request.

Questions and complaints 

If you have a question or concern about any collection, use or disclosure of personal information by Meaford Chamber of Commerce, or about a request for access to your own personal information, please contact our Administrator at admin@meafordchamber.ca. 

More Information 

Office of the Information and
Privacy Commissioner of Ontario
Bloor Street East, Suite 1400
Toronto, ON M4W 1A8

Toronto Area: 416-326-3333
Toll Free: 1-800-387-0073
TDD/TTY: 416-325-7539 

https://www.ipc.on.ca/privacy-individuals/your-privacy-rights/